Thursday, March 6, 2014

Behind the Scenes: Reception Layouts

Hi friends! Y'all love learning more about layouts! This post has been the most popular one we've had by far in the last 8 years. 

Our business has rebranded from Abby Mitchell Events to Hired Hostess Event Co. and we actually offer a stand alone package to create an event layout for any venue in any location. Feel free to peruse   our current website here or just send me an email at for more info.

Original post continued:
Oh man are layouts important! From someone who LOVES a good game-plan, I can barely function without having a layout of an event space. It is what I start each event with.

Here is a behind the scenes look at how we create a layout to coordinate with a wedding design and how we use them to communicate with venues, vendors, and our lovely brides! We start with a layout for each event for many reasons. The main reasons are to see what is possible in the space and what the best locations are for items to create a good flow. It is all about maximizing space. 

We often run into difficult space issues; having a layout is crucial to use to overcome the dilemma. For example, columns are tricky! These couple of layouts helped us know how to strategically place tables to fit the most guests in the space. The final results are possible because of the ability to create a game-plan with a layout!

We also use layouts to help with our design plan. Once we know what will fit in the space, we can assign table numbers and make sure our different centerpiece designs are accurately dispersed. These next two are color coded to help determine centerpiece locations and quantities.

This reception had some complicated centerpieces, so we labeled each table for the florist to know what was what. You can see the differences in the photos below. 

 The final two depict the different linen colors to be used for the rental vendors. For example, lilac on rectangle tables and violet on rounds. And then below, black on all service tables and grey on guest tables.

If you need help with a layout for your event, or have any other planning questions, please feel free to give us a shout!

Happy planning! - Abby

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